March 14, 2012

Attendance: Ray Allen, Jerri Barkley, Sally Brawley, Bryan Campbell, Roger Clute, Dawn Collings

Debbie Gallaher, Ray Heit, Chuck Johnson, Kristi Mahre, Charlotte Mayo, Mark Miller

Caryl Morrell, Freyda Stephens. Guests:  Lisa Day and Mark Kulaas.

President, Chuck Johnson called the March board of directors meeting to order at 5:34 PM at the Holiday Inn Express.

The month of February board meeting minutes were reviewed.  Sally Brawley moved to approve the minutes as presented and Charlotte Mayo seconded.  The minutes from February were approved by the board.

New Business

• Special Olympics-Caryl Morrell

This year there were 1440 athletes with 450 volunteers.

2012 was a world qualifying year with 5 athletes from WA State.

Caryl was awarded the Campfire Appreciation Award for her dedication and hard work.

• TTC Stars on Ice update

Attendance was 2500 down 300 from 2011.  300 out of town guests were in attendance via motor coach.  On another TTC note, Kelly Clarkston sold out in 5 hours.

• Mission Ridge Update

Mission Ridge had 12" of new snowfall on Monday March 12.

Special Olympics went very well.

NW Cup races are coming up on March 30-April 2^nd and The Western Spring Series will be April 6-11^th

• WVVB Annual Report

Roger distributed the Annual Report.  Lisa Day questioned the discrepancy of the 2010 statistics.

Roger spoke to the error in counting the guides as they went out the door.

• Recap Publications

Roger passed around magazines and explained the ads in them. The magazines included NW Travel, Alaska Airlines, Tasting Room, WA State Wine Tour Guide, and Sports Destination Management.

• February Fulfillment

Total February fulfillment for Feb 2012:  10,212,   Feb 2011:  5,094

• January Star Report

Occupancy down -2.8%

ADR down -$0.73

Total revenue down -$91,485

• Reviewed the budget and bills for February.

Caryl Morrell made a motion to pay the bills, Dawn Collings seconded.  Motion passed.

• Roger reviewed the Hotel /Motel Tax Revenue Spreadsheet

The revenue the Visitors Bureau received in 2011 was down $30,000 from 2010.

OLD BUSINESS

• Business plan committee report

Roger reported that he, Mark, Chuck, Sally and Freyda are working on the report and it is approx. 60% done.  1^st draft will be ready the last week of March.

A motion was made by Jerri Barkley to set a special board meeting to approve the business plan on March 26 at noon at the Olive Garden.

Motion was seconded by Debbie Gallaher and passed by the board.

A motion was made to adjourn the meeting at 7:00pm by Bryan Campbell and seconded by Jerri Barkley.  Motion passed. Meeting Adjourned.